Procurement Software



More information about the Intoweb Procurement Module
  With Intoweb's Procurement Software you obtain a Procurement Software package that allows you to create purchase orders (PO), authorize them by multiple persons, arrange delivery of orders, allocate & manage departmental and branch budgets, search & print purchase orders, authorize & release purchase orders for payment and add, edit & manage suppliers.

Create PO's

When creating PO's in the Procurement Software, the following information is included amongst others:

  • PO Type
    • Purchase Requisition Order
    • Travel Requisition Order
  • PO Delivery Details
  • Add details relevant to the products contained in the PO including product amount, descriptions etc.
  • Departmental & Division information
  • General Description & other notes
  • PO briefing information
  • The budget category the PO falls under
  • You can attach a document to the PO relevant to it

PO Authorization

In the Procurement Software, Purchase Orders can be authorized by multiple users, ensuring an audit trail and secure PO approval process. Orders from various departments can be assigned for approval by different heads of departments as needed, resulting in a flexible system that ensures all orders are brought under the attention of all relevant parties.

PO Delivery

All purchase orders up for delivery in the Procurement Software can be searched, printed and managed to ensure deliveries are done on time and followed up if orders are late.

Budgets

Budgets can be assigned to specific departments & divisions, allowing you to set budget limits up to a fourth limit level. An authorization queue can be defined in the Procurement Software with reminder times that escalate if the process step is not completed within the assigned time limit.

PO Printing

Intowebs Procurement Software allows you to print the purchase orders after searching for them by criteria such as PO delivered, PO released, supplier, PO status etc. Reports can be customized to fit a client's specific need.

Creditors Payment

Search for purchase orders up for payment and release them. Also upload invoices to attach to the released PO.

Supplier Management

The Procurement Software allows you to Add new suppliers to be included in purchase orders, edit and manage them accordingly. Included are the supplier's company & contact details.

A Procurement Software package should facilitate the whole process a purchase order requires, assisting companies to better manage their PO creation process, PO authorization by the relevant HOD and their release for payment. Keeping a full audit trail for management to access when problem arise and streamlining an important process, saving a company time & expenses and improving profitability.

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