Planning and scheduling a timetable for a school or tertiary institute is a laborious and challenging task. It’s a long and detailed process indeed. This was of course, prior to automated training scheduling and student timetable software.

When putting together a training schedule the four important factors that must be considered are the students, teachers, rooms, and training sessions. In addition to these factors each school has its own idiosyncrasies, and of course the size of the establishment plays a large role as well. A good timetable should demonstrate the best time management possible which must include adequate breaks and time to get around to the following classes, especially for the big establishments. One cannot help but wonder how this mammoth task was accomplished previously.

It’s now possible to have all time scheduling, space requirements, and emergency changes dealt with from a computer that’s running an automated training scheduling and student timetable software program. The capabilities of these new software programs far exceed what could be accomplished manually. Consider unforeseen changes such as, a teacher taking ill at short notice with no substitute teacher arranged, time lost due to stormy days, or any number of things that would alter the original time scheduling. Previously this would be absorbed as lost time and the teachers would need to make up for the lessons in the remaining time left as best as they can. It’s now possible to revisit the initial scheduling and prioritise the training in question and the program will reschedule the various interventions accordingly.

Tertiary institutes are adopting many different approaches to the business of education these days. This includes running part time classes; evening classes; and at some institutes, online tutorials via Skype platforms; etc. These differing programmes that are running concurrently, literally six days a week in some cases, have vastly differing requirements. The old systems and tools cannot adequately deal with the modern and dynamic education environment. The new training scheduling and student timetable software was designed to integrate all of these variables.

With large establishments the difficulty lies in changing over systems – moving from the static room booking system to the fully automated training scheduling and student timetable software system. With settled establishments certain `flagship’ programmes do tend to run at particular times in certain areas of the institute even if it may not be as productive as it initially was. The new scheduling systems looks at everything from the perspective of productivity so these entrenched traditions usually become unravelled when considering the best time management.

The impact of this type of change can also be handled using the program. Furthermore, the change from the current system to an optimal system may be gradually implemented in phases over a period of time. The programs are able to run various options allowing management to choose the best induction into the new training scheduling and student timetable software scheduled operation. The other option would be to run a pilot programme with a part of the university. By perhaps using a particular faculty, or an autonomous section of the campus that’s detached from the main unit as a trial run. This will bring up an awareness of whatever issues the wider community will encounter without marshalling the entire university through the steep learning curve.